The use of appropriate keyboard shortcuts can revolutionize the way you work! Especially in Microsoft Word and Microsoft Excel - the two most popular office tools in the world - knowing the right shortcuts can save you working hours per week and dramatically increase your productivity.
In this comprehensive guide, you will discover the most effective shortcuts that professionals use to work faster and smarter.
Basic File Shortcuts
Ctrl + N
Create a new document
Ctrl + O
Open an existing document
Ctrl + P
Print a document
Ctrl + W
Close current document
Text Formatting Pro Tips
Ctrl + Shift +>
Increase font size
Ctrl + Shift +
Reduce font size
Ctrl + Shift + F
Change font
Advanced Navigation & Editing
Ctrl + Home
Go to the beginning of the document
Ctrl + End
Go to the end of the document
Ctrl + F
Search the document
Ctrl + G
Go to a specific page
Ctrl + K
Insert hyperlink
Select & Cut/Paste
Ctrl + X
Cut selected text
Ctrl + C
Copy selected text
Shift + F3
Change capitalization/lowercase
Ctrl + Shift + C
Copy formatting
Ctrl + Shift + V
Paste formatting
Basic Excel Functions
Delete
Delete cell contents
Cell Navigation & Selection
Ctrl + Arrow
Move to the end of data
Ctrl + Shift + Arrow
Select data range
Ctrl + Space
Select an entire column
Shift + Space
Select entire line
Ctrl + A
Select the entire sheet
Formulas & Functions 2025
Alt+=
Automatic sum (AutoSum)
F9
Calculation of all formulas
Shift + F3
Open Function Wizard
Ctrl + Shift + Enter
Array Formula
Advanced Cells & Worksheets
Ctrl + +
Insert cells/rows/columns
Ctrl + -
Delete cells/rows/columns
Ctrl + PageDown
Go to the next sheet
Ctrl + PageUp
Go to previous sheet
Shift + F11
Insert a new sheet
Alt + H + O + I
Automatic column size
Quick Analysis & Graphs
CTRL+Q
Fast data analysis
Ctrl + Shift + &
Applying a contour
Ctrl + Shift + _
Remove outline
Alt + Down Arrow
Open AutoFilter list
Advanced Formatting
Ctrl + Shift + $
Currency format
Ctrl + Shift + %
Percentage format
Ctrl + Shift + #
Date format
Ctrl + Shift + !
Numerical format
Ctrl+Shift+L
Apply filters
🚀 Tip
Use the shortcut Ctrl+Alt+V for "Paste Special" and select only the values without formatting. This is especially useful when copying data from different sources!
🎯Conclusion
Learning these keyboard shortcuts for Microsoft Word and Excel will transform you into a more efficient professional. Start with the basic shortcuts and gradually add advanced ones to your arsenal.
Remember: Practice makes perfect! Spend 10 minutes a day practicing and in a few weeks you will be working 50% faster!
✍️ Evangelos
Its creator
LoveForTechnology.net — an independent and trusted source for tech guides, tools, software, and practical solutions. Each article is based on personal testing, evidence-based research, and care for the average user. Here, technology is presented simply and clearly.
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